RTI

Particulars of organization, functions and duties

St. Philomena’s College is an autonomous college of the University of Mysore, Karnataka

 

Objectives

The college offers at the undergraduate level 38 programmes in Science, Arts and Commerce streams. Besides, there are 11  Postgraduate programmes.

The college offers quality value based education irrespective of any socio-economic considerations.  

 

Vision and Mission

Mission and Goals reflected in the Curricula :

The story of any ground-breaking community is the story of torch-bearers and extraordinary human beings. Our founders were driven by a sense of mission. For them education was not just an investment in future career opportunities, but it was a means to self-realization and a guide to wholesome living.

These pioneers laid the foundations and over the years the temple of learning built by them has grown, drawing students from every corner of India and some from across the seas. We have students from 19 different states of India and 32 different nationalities. Together, they represent a microcosm of our country, with its rich composite culture.

They come to study the conventional subjects first and later the more current disciplines. They come also to sing, dance and play – hockey, cricket, football, volley ball, basket ball, shuttle badminton and table tennis. Their sporting talents come to the fore at the college’s Annual Athletic Meet and some go on to represent the college at state and national Athletics and Games.

Inculcating Life Skills in students has been the objective of Value Education at St. Philomena’s. The NCC, NSS and the Rotaract, Nature, Adventure, Fine Arts and Literary Clubs enhance social awareness and add further dimension to education.

Seminars, panel discussions and guest lectures, classroom learning and co-curricular activities have placed the college firmly on the cultural map. The list of Clubs and Associations at St. Philomena’s continues to grow while additional experience comes through field trips and excursions.

The Internal Quality Assurance Cell (IQAC) in the college, helps boost confidence and morale by conducting  Leadership and Personality Development programme.

As for the methods employed in teaching, there is freedom to innovate. Encouraged by a far-sighted and progressive Principal, teachers as well as students stretch their wings and accept challenges both within the college and in society at large. Even as it changes, St. Philomena’s continues to hold on to its traditions and values, instilling a sense of belonging in all who pass through the portals of this college.

Our vision for the future :

For Seventy Two years St. Philomena’s has held on tenaciously to human values and academic excellence. Its activities are spread over a vast area covering spacious classrooms, halls, libraries, laboratories, an auditorium, Conference Hall with multi-media and video-conference facilities, playing fields, indoor stadium etc.

From its humble beginning in 1946, the college has grown massive. Today there are 37 Departments in all  including the Science, Arts, Commerce, Computer Applications, Business Administration, Social Work , Hotel Management & Tourism  and  Languages. The college offers 11 PG programmes  and has set up a Research Center.

But, while an educational institution may pride itself on its imposing buildings and beautiful campus, its true glory lies in the achievements of its students. Generally, the successful functioning of a college is measured by the achievements of its alumni in various spheres, in University examinations, sports, debates, competitions, professional life and so on. The College has produced many educationists, scientists, artists, bureaucrats and professionals who have carried forward the torch of learning and social concern lit by their Alma Mater.

The commemoration of past achievements should spur on the present generation to achieve even greater heights in education, research and service.

Our country is on the threshold of exciting and phenomenal changes that will have an impact on every aspect of our lives. It is now imperative for institutions to keep pace with the times proactively, incorporating change as an ongoing process, rather than waiting for change to overtake them. On the other hand, these challenges open up vast opportunities for growth, especially in the field of education, and the College is ready to accept them.

Having grown to be autonomous with the UGC tag as College of Excellence, St Philomena’s is looking forward to so many exciting prospects – framing its own challenging and relevant syllabi, conducting its own examinations, including extra-curricular activities in the overall student assessment, following the CBCS semester system, with a more de-centralized curriculum with horizontal and vertical mobility, making the college socially relevant, and shaping Philomenites as men and women who can hold their own in the world and change the society in tangible ways.

 

Brief history

A Bishop’s dream and a Maharaja’s munificence culminated in the establishment of St. Philomena’s College on October 9, 1946. His Excellency, Rt. Rev. Dr. Rene Feuga, the first Bishop of Mysore, vacated his mansion to make room for classes. The Wodeyars, of the Mysore Royal family, encouraged the Diocese in its maiden venture into higher education.

The College was declared open by His Highness Sri Jayachamarajendra Wodeyar, the Maharaja of Mysore, a rare honour and privilege for any institution.

It was history in the making in more ways than one and the first group of 380 Philomenites was aware of it. They knew that they were stepping into the very first Private First Grade College in the Royal City, affiliated to the University of Mysore. Even more importantly, St. Philomena’s was the first private Degree Science College in the erstwhile Mysore Region.

Before its foundation, the college received its motto from His Holiness, the Pope. The Holy Father chose the maxim “Caritas vestra magis ac magis abundet in scientia”  May your love grow richer in knowledge. Caritas in Scientia  the first and last words of the quotation became the motto of the college.

All through her fledgling years, the college’s future was shaped by teachers of outstanding calibre, among them the doyen of the Modern Movement in Kannada poetry, Prof. Gopalakrishna Adiga and the renowned space scientist and former Chairman of ISRO, Prof. U.R. Rao and a host of other great pioneering Principals and teachers.

Now, 72 years later, the student strength has multiplied manifold, new buildings have been constructed and courses and infrastructure has proliferated. Each year, St. Philomena’s college re-invents itself to adjust to the needs of a fast changing world, harmonizing the new with the old. Old blocks, new blocks, the process continues, adding to the diversity of the campus. Traditional courses co-exist with the newer, more challenging and contemporary courses such as Biotechnology, Biochemistry, Microbiology, Electronics, Computer Science, Social Work, Communication and Journalism, UGC sponsored vocational course in Functional English. Bachelor of Business Administration (BBA), Bachelor of Computer Application (BCA), Bachelor of Tourism and Hospitality Management(BTHM) and UGC Add-On courses in Biotechnology, Industrial Chemistry, Electric and Electronic Equipment Maintenance and Computer Networking.

The college offers at the undergraduate level B.A., B.Sc., B.Com., BBA, BSW, BCA, BTHM as well as B.Voc. courses in Health Care Technology and Media & Entertainment. Besides, there are 14 Postgraduate courses in Chemistry, Physics, Computer Science, Social Work, Commerce, English, Communication & Journalism, Economics, Sociology, Mathematics, Christianity and Holistic Spirituality. The college has excellent infrastructure with digital library, almost all class rooms are equipped with LCD projectors, entire campus is networked with OFC, spacious play grounds and newly built Indoor Stadium.

St. Philomena’s is verily a global village with students from 19 different states of India and 32 countries of the world. In spite of a very varied cultural, religious and racial composition on the college campus, the students and the members of the staff feel at home.

The college became autonomous in 2011. It has been declared by the UGC as a College of Excellence with effect from April 1, 2015, a rare privilege for any college, with only 14 colleges in India and only three in Karnataka. The NAAC has assessed and accredited St. Philomena’s with A+ in the first cycle and A with 3.58 CGPA on a four point scale in the second cycle.

As the college races past all these milestones in history with many signposts standing out along the way, it is gearing itself to become a University in the near future.

 

Duties of the College

  • Organizing and implementing teaching and examinations for award of Bachelor of Arts, Science, Commerce, Management, Computer Application, Social Work;  Master of Arts, Science, Commerce and Social Work degrees in accordance with modified curricula under autonomous system.
  • Providing opportunities for holistic development and religious harmony of students from varied socio-economic, religious and cultural backgrounds.
  • Providing decent and safe hostel atmosphere separately for boys and girls to enable students from rural and far-off places to continue higher education.

Main activities/functions of the College include:

  • Starting new courses in tune with the social needs and that of the job market. Conducting teaching for students enrolled in various degree programmes approved by the University of Mysore.  Frequently revising the curriculum based on changed needs.
  • In tune with the concept of Skilling India, offering value added courses under B. Voc scheme and Community College programme.   Also conducting Add-on courses for value addition; these include UGC approved certificate courses.  A compulsory course on Life-Skills is offered to ensure holistic development of students.
  • Providing co-curricular activities, namely, sports, NCC and NSS.
  • Providing opportunities for extra-curricular activities such as dramatics, debating, music, dance, quiz, fine arts etc.
  • Instituting awards, scholarships and financial assistance to students.
  • Providing opportunities to faculty for professional development and undertaking research projects.
  • Providing and maintaining adequate infrastructure including building, library, laboratories, equipments, canteen, sports and recreational facilities.
  • Providing and maintaining residential facilities for students.

 

Organization and Administrative Machinery:

Governing Body is the apex body regulating the functioning of the college.  It comprises:

 

  1. Bishop of Mysore Diocese as Chairman
  2. Secretary and representatives from the Management – Members
  3. The Principal of the college (ex-officio) Member-Secretary
  4. Nominee from UGC
  5. Nominee from the State Government
  6. Nominee from the affiliating University
  7. Two members of the teaching staff by the rotation according to seniority.

 

Principal. The Governing Body appoints a full time principal on the recommendations of the Selection Committee appointed for the purpose, with the approval of the Governing Council.

Vice-Principal appointed by College Governing Council.

Teaching staff and librarian, appointed by a duly constituted Selection Committee.

The senior most teacher heads the department.

The college has a Planning and Evaluation Committee (staff council) that frequently meets to decide on the day-to-day functioning of the college.

 

Powers and duties of the officers and employees:

Rector :  To oversee all the local administrative matter to ensure smooth functioning of the college. 

To take care of issues like discipline, ragging etc.

To monitor and ensure that the needed basic infra-structure is provided by the Management.

  • The Principal is the main academic and executive officer of the college responsible for appropriate decision making and actions in the college leading towards smooth functioning of the institution.
  • The Principal exercises such administration powers as are delegated under various acts, rules, regulations, orders and instructions of the government, Department  of Collegiate Education and other competent authorities to ensure smooth functioning of the college.  She takes care of all the academic and administrative matters pertaining to State and Central government.
  • To ensure that the scholarship applications of the concerned students  are  sent  to  sanctioning  Departments  viz  Social Welfare  Department,  Backward  Classes  and  Minorities department and Department of Collegiate Education, etc.,
  • To    ensure    that    the    proposal    for    renewal    of affiliation/permanent  affiliation  is  sent  to  the  concerned University well in time. To ensure that the accreditation from the NAAC is obtained and ensure if already accorded is upgraded after 5 years.
  • To oversee the smooth functioning of all the sections and departments of the college.
  • To plan and execute various activities through Alumni Association for the betterment of the institution.
  • To conduct 6 hours per week teaching.

Controller of Examination :

The Controller of Examinations is responsible for all the examination related matters like preparation of examination time-table, and announcing well within time and making necessary arrangement for conducting examination smoothly.  He is responsible for the proper records, maintenance of marks list and valued answer scripts. The valued answer scripts shall be preserved for six months  after  the  announcement  of  results  and  thereafter dispose them off as per the procedure.

He shall arrange for the valuation, tabulation and announcement of results expeditiously and arrange for the distribution of marks cards with the help of the staff of the section.

He prepares the merit list for award of various scholarship, medals based on pre-fixed criteria.

He  is    responsible  for  the  proper  custody  and maintenance  of  marks  registers  and  other  valuable  and permanent records of the sections.

He shall attend to the re-totaling of the valued answer scripts, challenge valuation, redressal of grievances, make enquires  into  mal-practices  committed  by  students  and lapses of examiners, etc., in consultation with the Principal as per the rules.

In coordination with the staff of the section, he arranges for printing of question papers well in advance.

He shall issue duplicate marks cards, consolidated marks cards and rank certificates to the college  office  to  be distributed to the students.

He    make an  enquiry  into  the  lapses/  mistakes committed   by   anyone   involved   in   the   conduct   of examination under this manual and fix fine/  penalty and issue an order to give effect to his decision in consultation with the Principal.

He  exercises  all  the  powers  in  connection  with  the examination subject to the general control and supervision of the Principal.

Heads of the Department:  is responsible for smooth conducting of all the activities in the concerned deparment.

Conducting Board of Studies meeting at regular intervals to design/revise the curriculum

To finalize the methodology of teaching in a subject specific manner.

To distribute portions to be taught to different teachers in the department.

To allot individual time-tables.

Teachers:

They conduct the classes (Theory and Practical wherever applicable) as per the time-table and complete   the   syllabus  prescribed   by  the   concerned University well in time.  Extend their full cooperation to the heads of  the departments in all the departmental activities.

To Co-operate with the Principal and Controller of Examinations in conducting the IA Tests, mid-term, supplementary and annual examinations smoothly and to evaluate the papers.

They are to be available for students at least 7 hours daily on week days and for 5 hours on Saturday s in the college. To maintain the attendance of the students of the respective classes. To conduct remedial classes in a need based manner as per the UGC norms etc., and help the Principal in administrative work, sports and cultural activities.

Librarian

To  issue  books  to  the  teaching,  non  teaching  staff  and students and collect it back.

To purchase books as per the recommendations of the teachers from various departments.

Maintain necessary records/registers in the library etc.,

To arrange for annual stock verification of the library books and to send annual stock verification report to the concerned officers etc.,

 

Office Staff

To take care of all the issues of college administration such as admissions, accounts management, system maintenance, examination related activities etc.

 

 

Decisions in various matters are taken by the appropriate authorities of the college such as the Management, the Rector, the Principal  as per the procedures laid down under various rules and regulations of the Regulatory Bodies.

 

NORMS SET BY IT FOR THE DISCHARGE OF ITS FUNCTIONS AS PER CLAUSE 4 (b) (4) OF THE RIGHT TO INFORMATION 2005

 

SL. DESIGNATION NORMS SET BY IT FOR THE DISCHARGE OF
NO.   ITS FUNCTIONS
1 Principal, Lecturers, Controller of Examination, Librarian As per the norms fixed by UGC and the Government
2 Office Staff As per the Office procedure and office manuals
  niversity

Norms for Admission

 

Candidates successful in the two year Pre-University course of the PU Directorate, Government of Karnataka or the equivalent, recognized by the University of Mysore may apply. No admission test is conducted. Short listed candidates are called for interview. Though it is a minority institution, admission is given to all section of the society who seek admission in our college.

 

RULES, REGULATIONS, INSTRUCTIONS, MANUALS AND RECORDS, HELD BY IT OR UNDER CONTROL OR USED BY ITS EMPLOYEES FOR DISCHARGING ITS FUNCTIONS AS PER CLAUSE 4 (b) (5) OF THE RIGHT TO

 

INFORMATION ACT 2005

 

SL. RULES, REGULATIONS, INSTRUCTIONS, MANUALS AND RECORDS
NO. USED
1 Karnataka Civil Services Rules – 1958
2 Karnataka Financial Code – 1958
3 Karnataka Treasury Code – 1958
4 Budget Manual 1958
5 Manual of Contingency Expenditure – 1958
6 Karnataka Civil Services Rules (Classification, Control and Appeal) – 1957
7 Conduct Rules – 1966
8 Karnataka Education Act 1983 (Karnataka Act No. of 1995)
9 Karnataka Educational Institutions (Collegiate Education) Rules – 2003
10 Grant in Aid Code
11 Karnataka Civil Services (General Recruitment) Rules – 1977
12 Karnataka Civil Services Probationary Rules – 1977
13 Karnataka Government Servants Seniority Rules – 1957
14 Triple Benefits Scheme Rules – 1976
15 University Grants Commission Guidelines
16 Karnataka State Transparency Act – 2000
17 Relevant Government Notification and orders
18 Karnataka Civil Services (Regulation of Promotion, Pay and Pension Act 1973, and
  Rules 1978 Rules General Recruitment Rules – 1977)
19 Karnataka Civil Services (Confidential Reports) Rules 1985
20 Karnataka State University Act – 2000
21 Jurisdictional University Regulations, By Laws and Examination Manual
22 Karnataka Education Department Services (Collegiate Education Department)
  (Special Recruitment) Rules 1993 and other rules as amended

 

A STATEMENT OF THE CATEGORIES OF DOCUMENTS THAT ARE HELD BY IT OR UNDER ITS CONTROL

SL. CATEGORIES OF DOCUMENTS THAT ARE HELD BY IT OR UNDER
NO. CONTROL
1 Prospectus
2 Attendance Registers
3 Movement Registers
4 Casual Leave Registers
5 Letters Inward Registers
6 Postal Stamps Account Registers
7 Letter outward Registers
8 Muddam Registers
9 Cash Books
10 Day Books
11 Grant Release Registers
12 Salary Disbursement Registers
13 Stock Registers Stationery
14 A. G. Audit Observation Compliance Report Registers
15 Convocation Certificate Issue Register
16 College Timetable
17 Examination Time-Table
18 Internal Assessment Records
19 Examination Results
20 Administrative Notices

 

THE PARTICULARS OF ANY ARRANGEMENT THAT EXISTS FOR CONSULTATION WITH, OR REPRESENTATION BY, THE MEMBERS OF THE PUBLIC IN RELATION TO THE FORMULATION OF ITS POLICY OR IMPLEMENTATION THEREOF;

 

  • Representation in Person or writing to the President or Vice – President of the Management.

 

  • College Alumni.

 

A STATEMENT OF THE BOARDS, COUNCILS, COMMITTEES AND OTHER BODIES CONSISTING OF TWO OR MORE PERSONS CONSTITUTED AS ITS PART OR FOR THE PURPOSE OF ITS ADVICE, AND AS TO WHETHER MEETINGS OF THOSE BOARDS, COUNCILS, COMMITTEES AND OTHER BODIES ARE OPEN TO THE PUBLIC, OR THE MINUTES OF SUCH MEETINGS ARE ACCESSIBLE FOR PUBLIC;

 

  • Governing Body
  • Academic Council
  • Finance Committee
  • College Council (Planning and Evaluation Committee)
  • Building Committee
  • Purchase Committee
  • Anti-Ragging Committee
  • Committee for Redressal of Atrocities against Woman
  • IQAC
  • Students’ Grievance Cell
  • Boards of Studies
  • Library Committee
  • Examination Committee
  • Exam Malpractice Committee

 

A DIRECTORY OF ITS OFFICERS AND EMPLOYEES

 

Available in our website

 

THE MONTHLY REMUNERATION RECEIVED BY EACH OF ITS OFFICERS AND EMPLOYEES, INCLUDING THE SYSTEM OF COMPENSATION AS PROVIDED IN ITS REGULATIONS;

 

The pay scales of various teaching and non-teaching staff are as prescribed by the University Grants Commission or as adopted by the Management.

 

THE BUDGET ALLOCATED TO EACH OF ITS AGENCY, INDICATING THE PARTICULARS OF ALL PLANS, PROPOSED EXPENDITURES AND REPORTS ON DISBURSEMENTS MADE;

The budget and the financial estimates are discussed and finalized by the Finance Committee and submitted to the  Governing Body for approval.  Grants from the UGC are used as per norms, Audited Utilization Certificate and Statement of Expenditure are submitted in due course.

 

THE MANNER OF EXECUTION OF SUBSIDY PROGRAMMES, INCLUDING THE AMOUNTS ALLOCATED AND THE DETAILS OF BENEFICIARIES OF SUCH PROGRAMMES;

Its not applicable to the college.  However the Management awards scholarships in the form of fee concessions for economically poor students.

 

PARTICULARS OF RECIPIENTS OF CONCESSIONS, PERMITS OR AUTHORISATIONS GRANTED BY IT;

The Management awards scholarships in the form of fee concessions for economically poor students.

 

DETAILS IN RESPECT OF THE INFORMATION, AVAILABLE TO OR HELD BY IT, REDUCED IN AN ELECTRONIC FORM;

  1. Attendance
  2. Biometric
  3. Curriculum of various courses
  4. Exam Time Table
  5. Results/Marks
  6. Staff List
  7. Students Information, students’ feedback
  8. Digital library contents

 

 

THE PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS FOR OBTAINING INFORMATION, INCLUDING THE WORKING HOURS OF A LIBRARY OR READING ROOM, IF MAINTAINED FOR PUBLIC USE;

Notice Board

Website (www.stphilos.ac.in)

Library for students and staff only (8.30 a.m to 5.30 p.m : Monday to Friday)

(8.30 a.m. to 2.00 p.m. : Saturday)

Placement Office

THE NAMES, DESIGNATIONS AND OTHER PARTICULARS OF THE PUBLIC INFORMATION OFFICERS;

St. Philomena’s College (Autonomous), Bannimantap, Mysore-15

Dr. T. Ruth Shantha Kumari, Principal

Appellate Authority : Commissionerate of Collegiate Education

SUCH OTHER INFORMATION AS MAY BE PRESCRIBED AND THEREAFTER UPDATE THESE PUBLICATIONS EVERY YEAR;

The college website (www.stphilos.ac.in) is the repository of required information.

The person seeking of the information may apply on a plain paper giving particulars of information being sought and his/her correct address for communication. Separate applications for seeking information on different subjects are required. The application has to be accompanied with the prescribed fee (at present a fee of Rs. 10/-). The fee is payable with each application which is towards the cost of processing the request.